Hiring: Executive Assistant to the Owner

Overview:

Are you a proactive problem solver who thrives on streamlining processes and keeping busy professionals on track? Join our team as an Executive Assistant (EA) and be the driving force behind enhancing our operations. As the right-hand to our small business owner, you'll play a pivotal role in managing a multitude of responsibilities and making our systems smarter, not harder.

About Us:

We're a powerhouse in the digital marketing agency realm, providing fractional COO services and outsourced operational expertise to small agencies with remote teams. Our values of growth, relentless drive, and unwavering excellence resonate throughout our work culture, and we're seeking an EA who embodies these principles.

Role Snapshot:

In this remote role, you'll work closely with our founder, Leah, who wears multiple hats, from being a Fractional Chief Operations Officer for digital marketing agencies to an Agency Coach and Accounts Director.

Your mission? Keep Leah on track, strategize smarter solutions, and orchestrate efficient systems that drive our success.

Apply Now

EA Responsibilities:

Premier Executive Support:
- Manage executive communications, calendars, and travel arrangements while coordinating meetings, networking calls, and sales engagements.
- Streamline communication through monitoring inboxes, preparing meeting notes, and ensuring seamless follow-up for networking contacts, leads, and clients.
Strategic Communication Management:
- Skillfully prioritize Leah's emails, organize five distinct calendars, and handle meeting logistics.
- Monitor inboxes, facilitate networking efforts, and create thorough meeting notes for action items.
Innovative Administrative Solutions:
- Provide dynamic administrative support, including online research, data management, and the creation of automation opportunities.
- Research, develop faster processes, contribute to automations, assist in content creation, and manage documents efficiently.

Communication Expectations:

Daily check-ins, weekly collaborative meetings with Leah, exceptional written and verbal communication, and proactive updates.

Performance Metrics:

Rapid response to emails and messages (48 hours or less), efficient calendar management (zero conflicting meetings), and adherence to deadlines (90%+ adherence to deadlines).

Qualifications:

Proven Experience: Track record as an executive assistant in a fast-paced remote setting.
Organization Pro: Exceptional time management and multitasking abilities.
Meticulous Attention: Keen eye for detail and accuracy in all tasks.
Communication Extraordinaire: Stellar written and verbal communication, adept at adapting to diverse styles.
Tech Savvy: Proficient in email, calendar tools, and quick to adapt to new software.
Social Media Adept: Familiarity with LinkedIn and professional networking.
Tech Tool Mastery (Preferred): Proficiency in Google Suite, Asana, Toggl, Loom, and Slack.
Guardian of Confidentiality: Discreet handling of sensitive information.

Compensation and Commitment:

Remote & Independent: Work remotely with a dependable internet connection, collaborating via Slack and Asana.
Hourly Rate: Earn $14-$18 per hour (experience-dependent) for a 10-hour weekly commitment to start.

Join Our Team:

If you're ready to be the operational powerhouse behind a dynamic business owner, driving efficiency and innovation, apply now. Our core values align with your dedication and commitment, and we're excited to welcome you aboard.